Manual entry, verification of supporting documents, incomplete documents, paper forms to check, calculation errors, employee requests piling up … managing expense reports is tedious for companies and has your HR department waste precious time.
Dematerialize the management of expense reports
Simplify requests and avoid delays in data entry
Accelerate the verification and the payment of expenses reports
Eliminate paper vouchers and manual data entry
Make your employees, external collaborators and managers empowered
Automate the management of expense reports

Simplify requests
- Requests are made in a few clicks.
- Elimination of paper vouchers and manual entries
- Association of the mission request process with the expenses reports process

Faster processing and payment of expenses
- Validation in 1 clic
- Save processing time
- Simple and customizable approval process

Cost control
- Control of the value of expenditures
- Real-time visibility and total control over expenses
Improve the satisfaction of your employees and external collaborators by accelerating expense reimbursements
BENEFITS

EMPLOYEE
- Follow-uo of the reimboursement process with automated notifications
- accelerated reimboursement
- Faster request entry

MANAGER
- Automated notifications for new requests
- One-click authorization of requests
- Alert in case of exceeding the expenses policy

HR SERVICE
- Eliminate incorrect entries and reduce processing time
- Automatic calculation of amounts that have to be reimbursed
- Automated exporting of accounting expenses
FUNCTIONALITIES
Expense Management
- Deduction of restaurant expenses
- Management and chronology of expenses of internal and external guests
- Management of corporate gifts
- Choice of reimbursement method either by the payroll department, by the accounting department, or by electronic transfer from HRMAPS
- Tax management
- Classification of expenses by category
- Predetermined types of expenses (meals, hotels, parking, etc.)
- Allocation of expenses for training sessions according to their differentiated workflows: single entry and accounting by type of expense, training and non-training
- Categorize your accounting entries so that you can track and analyze them. Management and reconciliation of expenses either linked to a declaration / allocation of costs by client, project and / or activity
- Calculation of recoverable taxes


Expense policy
Control of compliance with the expense policy
- Configuration of the types of expenses by type of population
- Consistency check based on the presence of the employee or external collaborator
- Control of expenses of the same type and of the same amount on the same day
- fixing the reimbursement conditions by type
- Ceilings exceeding alerts
- Blocking of reimbursements in the event of an exceeding
Workflows
- 3-level approval workflows
- Approval of workflows according to the total amount of submitted expenses


Advance management
- Management of advance requests for expenses or mission orders
- Automatic deduction of deposits advances
Management of ceilings by type of expenditure
- Management of daily allowance
- Determination of the maximum amount of the ceiling per period
- Management of expense limits per period
- Definition of ceilings by type of population
- Management of limits by amount

Dashboards
- Expenses details with visual indication for exceeding the limits
- Visual indicator for refused expenses with the display of refusal reasons
- Status and summary of all expense reports: validation requested, approved
- History and traceability of operations
Reports
- According to a category of expenses
- By type of expenses
- By employee category
Discover the potential of HRIS HRMAPS
A solution that absolutely meets all your HR needs
Intuitive, comprehensive and modular HR software
FEATURES
Disocver all our staff administrative management modules
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employees perform better with our HRIS HRMAPS

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